Carry Out a Workplace Inspection (SO4-AC2)

The Contractor shall identify and comply with all South African environmental legislation, including associated regulations and all local by-laws relevant to the project. Key legislation at the time of this EMPr being in effect applicable to the construction and implementation phases of the project must be complied with.

Environmental Audit Reports

The (Environmental Control Office) ECOs shall prepare a monthly Environmental Audit Report. The Report will be tabled as the key point on the agenda of the Environmental Site Meeting. The Report is submitted for acceptance at the meeting and the final report will be circulated to the Project Manager and filed in the environmental management programme (EMPr) file. At a frequency determined by the environmental authorisation, the Environmental Control Office (ECOs) shall submit the monthly reports to the Competent Authority in terms of NEMA.

Environmental Site meetings will take place at least bi-monthly (i.e. every two weeks). The meeting will be chaired by the Project Manager or the Developer’s Site Supervisor and CEOs will be required to attend. All environmental issues shall be tabled at the meeting for discussion and resolution. Minutes of the Environmental Site Meetings shall be kept. The Minutes must include an attendance register and will be attached to the Monthly Report that is distributed to attendees.

Each set of Minutes must clearly record all discussions and decisions and Matters which will be reviewed at the next meeting.

Required Method Statements: A Method Statement is a written submission by the contractor to the Developer’s Project Manager, Developer’s Site Supervisor or ECO in response to the EMPr, setting out the plant, materials, labour and method the contractor proposes using to carry out an activity. The Method Statement will be done in such detail that the ECOs are enabled to assess whether the contractor's proposal is in accordance with the EMPr.

The Method Statement shall cover applicable details with regard to:

• construction procedures;
• materials and equipment to be used;
• getting the equipment to and from the site;
• how the equipment/material will be moved while on-site;
• how and where the material will be stored;
• the containment (or action to be taken if containment is not possible) of leaks or spills of any liquid or material that may occur;
• timing and location of activities;
• compliance/non-compliance with the EMPr; and
• any other information deemed necessary by the ECOs.

Unless indicated otherwise by the Project Manager, the Contractor shall provide the following Method Statements to the Project Manager no less than 14 days prior to the programmed commencement date of the subject Works or activity:

• Site establishment – Lay-down or storage areas, satellite camps, infrastructure;
• Batch plants;
• Workshop or plant servicing;
• Handling, transport and storage of Hazardous Chemical Substances;
• Vegetation management – protected, clearing, aliens, felling;
• Access management – Roads, gates, crossings, etc.;
• Fire plan;
• Waste management – transport, storage, segregation, classification, disposal (all waste streams);
• Social interaction – complaints management, compensation claims, access to properties, etc.;
• Water – use (source, abstraction and disposal), access and all related information, crossings and mitigation;
• Emergency preparedness – spills, training, other environmental emergencies;
• Dust and noise;
• Fauna interaction and risk management – only if the risk was identified – wildlife interaction, especially on game farms; and
• Heritage and palaeontology (the study of life in prehistoric times by using fossil evidence) management.

The ECOs shall ensure that the contractors perform in accordance with these Method Statements.